How to send them
- Send documents for every entity: each company, trust or partnership, and each owner or guarantor.
- Three years means the last three finalised financial years.
- A shared Google Drive or OneDrive folder works best. For Xero or MYOB, add Nick as an adviser user rather than exporting reports.
- Black out tax file numbers. Farm CFO doesn't need them.
- Missing something? Send what you have and note the gap. It won't hold the work up.
From the bank
| Done | Document | Where to find it |
|---|
| The bank's review letter or email, with the due date and what it asks for | Your bank manager |
| Current facility letters for every loan and overdraft, showing limits, expiry dates and covenants | Your bank |
| Last 12 months of statements for each business loan, overdraft and trading account | Online banking |
Financial statements and tax
| Done | Document | Where to find it |
|---|
| Financial statements for the last three financial years for every entity, including depreciation schedules | Your accountant |
| Tax returns for the last three years for every entity and owner, with tax file numbers blacked out | Your accountant |
| Management accounts for this financial year to date, or Xero or MYOB adviser access | Xero, MYOB or your bookkeeper |
| ATO integrated client account statement for each entity, showing BAS and tax are up to date or on a payment plan | Your accountant or ATO online services |
The year ahead
| Done | Document | Where to find it |
|---|
| Stock numbers by class today, and planned sales by month with expected weights and prices | You and your stock agent |
| Planned crop, feed and fodder purchases, with tonnes and expected prices | You |
| Big spending planned in the next 12 months: machinery, land, water, sheds, restocking | You, with quotes where you have them |
| Drawings and off-farm income for each owner | You |
Assets and debts
| Done | Document | Where to find it |
|---|
| Statement of assets and liabilities for every entity and each guarantor | You, or we build it from the statements |
| Any valuations of land done in the last three years | Your files or your bank |
| Grain, fodder and stores on hand | Your stock records |
| Water entitlements and allocations held | Your state's water register |
Property and compliance
| Done | Document | Where to find it |
|---|
| Current council rates notices for every property | Your council |
| Insurance schedule for buildings, plant, liability and any insured livestock | Your insurer or broker |
| Leases, share farming and agistment agreements | Your files or solicitor |
| Trust deed and any amendments, if the business runs through a trust | Your accountant or solicitor |
Changes since the last review
| Done | Document | Where to find it |
|---|
| A list of what changed: land bought or sold, new machinery, changes to the stock mix, ownership or succession | You |
Checked 26 October 2026. Based on what Farm CFO needs for the work and what the Regional Investment Corporation and most lenders commonly ask for. Your lender's own letter is the final word on what it needs. Farm CFO is a business name of Levelhead Capital Pty Ltd (ABN 15 703 134 918). farmcfo.com.au · 0412 759 847
Ready to start?
Send what you have and we'll confirm the fee in writing before any work starts.
farmcfo.com.au · 0412 759 847